Safeguarding policy - Llangrove - welcome to our village

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Safeguarding policy

HIRE Village Hall

Updated March 2022
This policy defines how Llangrove Village Hall operates to safeguard children, young people
and adults at risk of abuse or neglect.

This statement of policy and procedures applies to users of, and activities in Llangrove
Village Hall and any ancillary activities, which are the responsibility of the Village Hall
Management Committee.

This policy is in place to protect all children and vulnerable adults regardless of gender,
ethnicity, disability, sexuality, religion or faith.

The welfare of the child or vulnerable adult is paramount and is the responsibility of
everyone. All children and vulnerable adults have the right to protection from abuse,
whether physical, verbal, sexual, bullying, exclusion or neglect.

Persons Affected
All people associated with the Village Hall and its use has a responsibility for the
safeguarding of children and vulnerable adults.

Policy Principles
Safeguarding is everyone’s responsibility. All suspicions and allegations of abuse must be
reported to the relevant internal and external authorities and dealt with swiftly and

Any photographs or recordings of children/vulnerable adults should only be taken with the
person's consent and parents'/carers' permission.

The Management Committee will endeavour to keep the premises safe for use.
No member of the Trustees, outside contractors, hirers or volunteers will have
unsupervised access to children or vulnerable adults unless in possession of appropriate
clearance such as DBS.

The Hall Committee will ensure that all hirers/users of the Hall are aware that any
safeguarding of children or vulnerable adults is the responsibility of the hirers.

The Hall Committee will ensure that all hirers of the hall have signed a hiring agreement.
This will require all hirers who wish to use the hall for activities which include children and
adults at risk, other than for hire for private parties arranged for invited friends and family, to
produce a copy of their Safeguarding Policy and evidence that they have carried out
relevant checks through the Disclosure and Barring Service (DBS).

Hirers need to be aware that facilities such as the toilets might be shared with other groups
and users and that appropriate supervision/arrangements should be made.

The Management Committee will ensure that hirers are made aware of their obligations
under the Licensing Act 2003 to ensure that alcohol is not sold to those under the age of 18
and that no children may be admitted to films when they are below the age classification for
the film or show. No gambling or entertainment of an adult or sexual nature shall be
permitted on the premises.

Acceptance of the Village Hall safeguarding policy is part of the agreed contract taken out
on hiring the hall.

The following member of the Llangrove Village Hall Committee is appointed responsible for
child and adult at risk safeguarding matters

Wendy Price 01989 770450 / 07596 897 962
This person has responsibility for reporting concerns that arise, as a matter of urgency, to
the relevant safeguarding agency.

A copy of this policy is available on the Village Hall website and will be displayed for the
attention of all on the Hall noticeboard. This policy will be reviewed annually

Contact Details
LVH Safeguarding Officer - Wendy Price 01989 770450
07596 897 962

Herefordshire Safeguarding Children 01432 260800
MASH – (Multiagency Safeguarding Hub)

Herefordshire Council website
Out of hours 01905 768020

Herefordshire Safeguarding Adults 01432 260715

Out of Hours 0330 123 9309
NSPCC Helpline 0808 800 5000
Childline 0800 1111

Date Reviewed March 2022
Date of Next Review March 2023
Llangrove Village Hall Management Committee
March 2022

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